We want to thank you for considering the Golf Club of Dublin as the site for your upcoming event.  We follow certain guidelines and procedures to ensure you will be totally satisfied with your function.  The following information will help you with special arrangements in planning your event with your catering manager.

MINIMUM AND DEPOSITS
During peak season, Friday evening functions require a minimum of $7500, Saturday evenings $9000, and Sunday evenings $5000 in food, beverage and services prior to taxes and gratuities.  To show good faith, a $500 deposit is required to secure your date and space.  This deposit may be made with credit card or check and will be applied to your final invoice.  Phone orders are accepted.  Cancellation clauses will be outlined in your contract.

RENTAL FEES
A standard room rental and/or set-up fee of $1200 will apply to all weddings.  The Rental Fees will include the following items:

• Onsite event and wedding coordinator
• 2 Complimentary rounds of golf for bridal party
• Floor length linens
• Self-tie chair covers
• Colored napkins
• Cake table linens
• Champagne toast for all guest
• Cake cutting service
• Silver plated cake riser
• Hand dipped chocolate covered strawberries served with your wedding cake
• Complete room set-up and tear-down
• Hurricanes and votive centerpieces

BANQUET/MEETING ROOMS
As other groups may be scheduled to use the banquet room prior to or following your event, please follow the time schedule as agreed in your contract.  Contact the sales manager should your needs change and every effort will be made to accommodate you.  The Golf Club of Dublin will not permit affixing anything to the walls with nails, staples, tape or any other substance without prior arrangements made.  Facilities are available for outdoor parties on the patio area, however, depending on the date and time, there may be some golf business as well.

GUARANTEE
In order to be properly prepared to host your function, your guaranteed attendance  must be advised to us at least 3 business days prior to your function.  Reduction of the guaranteed attendance cannot be made after the number has been given.  You will be charged for your guaranteed number OR the number actually served, whichever is greater.  The Golf Club of Dublin cannot be responsible for service of more than the guarantee of the same menu item as contracted.  In the event no guarantee is given, the expected number will be used as listed on the Banquet Event Order.

FOOD/BEVERAGE
All food and beverage served in banquet/meeting rooms of the Golf Club of Dublin must be purchased from, prepared and served by the staff of the Club.  No food or beverage (alcoholic or otherwise) will be permitted to be brought into or removed from the banquet/meeting facilities by any patron or patron's guest as in accordance with the Ohio Revised Code for the state of Ohio.

MENUS
Our menus include popular items however, should you prefer to request specific menu items to accommodate your particular occasion, our catering managers and executive chef will be glad to work with you.  All prices listed are subject to change to meet increased costs of goods and services.  A customary 19% service charge and applicable sales tax will be automatically added on all banquet functions.  Tax exempt status may be granted, provided we have been furnished with the proper documents.

CEREMONIES ON SITE
There are several very picturesque sites on property for ceremonies.  There is a ceremony fee of $500.  Outdoor chairs will also be required at additional charges of $1.95- $4.00 per chair.  Actual prices are based on your choice of chair.  When considering a ceremony on site, just remember that we are a golf course.  Golf traffic on Saturday evenings is generally minimal and we do make all attempts to control play during critical parts of the ceremony.  Arrangements for ceremony rehearsal should also be made the day prior to the ceremony.

RECEPTION TIMELINE

A Traditional Guide to What Happens When

00:00 / Cocktail Hour

• After being pronounced husband and wife, the newlyweds often are the first to leave the ceremony with the photographer in tow for pictures before the reception gets underway.  Your guests will head to the reception for hors d'oeuvres and cocktails.  Depending on the logistics of the event, your cocktail hour will begin as soon as the first guests arrive at the site and will last for at least an hour.  Don't forget, greeting your guests is essential!  You may opt to have a post-ceremony receiving line along with parents and the bridal party, or greet guests at the dinner tables.

01:00 / Newlyweds' Arrival/First Dance

• The bride and groom make their grand entrance at the reception.  The coordinator usually will make sure guests are seated before the emcee announces your arrival.  Generally both sets of parents and the wedding party are introduced, followed by the announcement of the couple for the first time as husband and wife.  In some cases, your newlywed first dance will begin as you step out onto the floor and into the spotlight after being announced since everyone is already cheering you on.  Alternately, you may wait until the first course of the meal is served to initiate the first dance.

01:20 / Cheers & Toasts

• Following the first dance, you may want to take advantage of the opportunity to thank everyone en masse for taking part in your wedding.  This is the best time for an appointed person, usually a family member to say a blessing if appropriate.  Since toasting signifies a transition in the course of an event, the mother and father will thank guests for attending and invite everyone to enjoy the celebratory meal.  Keep in mind that the toasts given by the best man and the maid of honor should occur between courses or paced throughout the meal to keep things moving along smoothly.

• If you're having a seated meal, subdued, conversation friendly background music is appropriate as the wait staff makes their rounds.  If you're having a buffet, your coordinator will dictate how the rotation will work by calling each table when it's time to head to the buffet line.  Remember, the head table and parent's tables should always be released first.  The remainder of your guests will follow as released.

• Cake is generally cut after the bridal party and immediate family has finished dinner. Once the ceremonial cut is done, our staff will remove the cake from the room so that it may be sliced and served as the remaining guests finish dinner.  Groups, over 150 guests, whose tables must be removed from the dance floor, may consider altering this timing slightly.  In such situations, we recommend that cake be cut between introductions and toasts.  This allows for the cake to then be available on an elegant buffet station a those guests on the dance floor are being moved and does not delay dancing.

• Guests are going to follow the lead of the bride and groom.  Once dinner dishes are cleared, the newlyweds should be the first ones on the dance floor so people know it's time to start the festivities.  The music will stop for an extracurricular activities you've planned (the bouquet toss, garter toss, centerpiece giveaways, etc).  Make sure to arrange with the florist to provide a throwaway bouquet if you wish to keep yours.  Some have opted to get double duty out of their fresh floral cake topper by using it as a throwaway bouquet.

04:15 / Party & Last Dance

• Once the cake is cut, the band or DJ should start right back into good dancing music for the remaining 45 minutes of the party.  As it starts to wind down, end your wedding on a high note and choose a dance song that will leave a lasting impression.  You'll want everyone to have a chance for one last dance, so select something fast and festive.

05:00 / Final Farewell

• Now the time has come to say goodbye.  Your coordinator will usher everyone into the foyer or outdoors so that as you make your grand exit, friends and family can cheer to your successful celebration and future together.

RECEPTION SEATING GUIDE

One of the last minute wedding tasks you've got to deal with is creating a Seating Chart.  It doesn't have to be hard!  If your having 50 guests or less, you may not want to give people specific seating arrangements.  But if you're having over 50, you'll want to make sure everyone has a specific place to sit.  Why?  For one, people like to know where they are sitting and that you took the time to choose where and who they sit with.  It is also helpful if you are serving entree choices, because the dinner preference can be printed on the place card and the wait staff can determine who has ordered what in advance.

START EARLY
Don't put off the task of starting your seating arrangements the day before, or worse the day of your wedding.  It's OK if you need to make last minute changes, but try to get the chart done at least a week before the big day.

HIT THE KEYS
Create a spreadsheet.  If you haven't already, insert a column into your guest list document categorizing all the invitees by bride/groom relationship.  This way you'll be able to easily sort the list and break down into distinct logical table assortments.  If this is too complicated, draw circles for tables on a sheet of paper and write names in each circle.  Eight at a 60" round or ten at a 72" round is most comfortable.

HEAD UP THE HEAD TABLE
A traditional head table usually consists of several six or eight foot tables, depending on the wedding party size, and is generally set up along a wall facing all the other reception tables.  The bride and groom sit right in the middle with the maid of honor next to the groom, the best man next to the bride, then boy/girl from there.  Flower girls and ring bearers usually sit at the tables where their parents are seated.  However, you do not have to do it that way.  The wedding party can sit at round tables with each other or with their significant others, and the head table can be a simple sweetheart table for the two of you.  Another option is to sit with your parents as the head table with the wedding party at their own tables.

PLACE YOUR PARENTS
Traditionally, both sets of parents sit at the same table along with grandparents and siblings not in the wedding party.  In the case of divorced parents that do not wish to sit at the same table, you might want to let them host their own table of close family or friends.  This may result in several parent's tables depending on the situation.

TAME TENSIONS
There may also be situations in which certain family members just do not get along.  Understandably, you want to keep them as far apart as possible.  Think about these kinds of relationships before you begin making your chart so you can take them into consideration.  Most likely, they will appreciate it.

PLAY MATCHMAKER
All of your college or high school friends will be happy to sit at a table together, especially if the both of you went to the same school and had the same friends.  It also gives them an opportunity to catch up with each other, or you an opportunity to mix and match friends who you think will hit it off.  Consider seating friends who don't know each other, but who you think will get along exceptionally well.  The rest is history, it can't hurt!

TABLES ON THE DANCE FLOOR
Some reception facilities utilize the dance floor to accommodate more guests in a comfortable fashion.  If this is the case, those tables will be required to be moved before commencing dancing.  With prior and proper planning of tables and chairs, this should not be a problem.  For dinner buffets, the coordinator will release the bridal party and family members first.  Immediately thereafter, the table situated on the dance floor are released so that plenty of time is allowed to complete their meal.  The remaining guests are dismissed to the buffet as directed.  During the cake cutting ceremony, the dance floor is cleared of table of chairs in an orderly fashion.  The guests that were seated at these tables are usually up and socializing at this time with barely a notice.  You will need to discern who you seat at these tables.  Usually it's the college and high school friends, younger, energetic who like to socialize.  You would not want to seat anyone who is elderly or has difficulty getting around.